At any stage of the exchange products
a) To raise the issue with the relevant party (OP or AIESEC entity) according to the dispute resolution mechanism described on the Article 3.8.4. and be proactive in resolving it.
b) To make proactive steps to resolve any issues faced by contacting the hosting entity, sending entity and actively participating in negotiations with the OP.
A. Until arrival in Host Entity:
1. Participate in a selection process organised by the SE, if entities require it.
2. Complete and send all the documentation for participation in AIESEC Exchange. Have written proof of an academic background, working experience, skills, language proficiency as specified on the EP profile.
3. Have written proof of the academic background (transcripts) and working experiences (references) as specified on the EP form;
4. Pay the necessary application fees and/or deposits to their SE;
5. Attend preparation events and complete the preparation requirements of the country and territory;
6. Provide true and accurate information relating to work experience, academic backgrounds or language proficiency levels of the EP;
7. Provide the required legal information including data from a valid passport which covers the entire duration of exchange
8. To update the HE about his/her passport status within one week of Approval.
9. The Acceptance procedure is valid for 10 days [As stated in annex: EP AN]
10. Inform the sending AIESEC entity if he/she becomes unavailable for an exchange, or if the EP is looking into other opportunities;
11. The EP reviews and understands the conditions under which he/she can withdraw from exchange without financial penalties;
12. The EP cannot reject OP form after he/she has officially accepted AN to Opportunity and the OP has accepted the EP.
13. To review the visa/work permit regulations for the host country prior to the purchase of a ticket to travel to the country (air/sea/land transportation);
14. To submit the visa application within a period up to two (2) weeks after getting all the documents mentioned in OP form; HE must provide information of this policy unless an alternative timeline was agreed-upon with the sending AIESEC entity or the OP. The EP has to keep in touch with hosting AIESEC entity and provide regular updates;
15. To cover visa costs, unless otherwise agreed upon with the Hosting AIESEC entity or OP;
16. To inform him/herself about all information related to specific legal policies, life conditions, safety, and cultural norms in the hosting country in order to be aware of any potential risk in the country or local area, both by asking the hosting entity as well as through independent research. The EP is the only responsible for assuming those risks, and shall not sue AIESEC or OP for any damage or prejudice caused by an event related to those risks, and shall not break its Approval or end an exchange without accrued financial penalties.
B. From arrival in HE until completion of Exchange Product
1. The EP must have sufficient funds to incur all expenses related to transportation to and from the country or territory.
2. The EP must have sufficient funds to cover
For GT: all living expenses for the first four weeks of the exchange. This period can be prolonged in case first salary is received after more than four weeks of exchange provided this information is outlined in the OP.
For GV and GE: all living expenses for the entire period of the exchange if he/she is not receiving any monetary compensation from the OP as outlined on the OP form.
3. The EP must officially register with the home embassy in the host country if their home country requires;
4. The EP must behave in accordance to cultural, religious, ethical norms, national or local law and other policies that exist in the country or territory of exchange;
5. Must inform SE and HE about his/her departure at least two (2) weeks about his/her travel details;
6. The EP must take a completion survey to assess the exchange product at the end of experience.
a) To raise the issue with the relevant party (OP or AIESEC entity) according to the dispute resolution mechanism described on the Article 3.8.4. and be proactive in resolving it.
b) To make proactive steps to resolve any issues faced by contacting the hosting entity, sending entity and actively participating in negotiations with the OP.
A. Until arrival in Host Entity:
1. Participate in a selection process organised by the SE, if entities require it.
2. Complete and send all the documentation for participation in AIESEC Exchange. Have written proof of an academic background, working experience, skills, language proficiency as specified on the EP profile.
3. Have written proof of the academic background (transcripts) and working experiences (references) as specified on the EP form;
4. Pay the necessary application fees and/or deposits to their SE;
5. Attend preparation events and complete the preparation requirements of the country and territory;
6. Provide true and accurate information relating to work experience, academic backgrounds or language proficiency levels of the EP;
7. Provide the required legal information including data from a valid passport which covers the entire duration of exchange
8. To update the HE about his/her passport status within one week of Approval.
9. The Acceptance procedure is valid for 10 days [As stated in annex: EP AN]
10. Inform the sending AIESEC entity if he/she becomes unavailable for an exchange, or if the EP is looking into other opportunities;
11. The EP reviews and understands the conditions under which he/she can withdraw from exchange without financial penalties;
12. The EP cannot reject OP form after he/she has officially accepted AN to Opportunity and the OP has accepted the EP.
13. To review the visa/work permit regulations for the host country prior to the purchase of a ticket to travel to the country (air/sea/land transportation);
14. To submit the visa application within a period up to two (2) weeks after getting all the documents mentioned in OP form; HE must provide information of this policy unless an alternative timeline was agreed-upon with the sending AIESEC entity or the OP. The EP has to keep in touch with hosting AIESEC entity and provide regular updates;
15. To cover visa costs, unless otherwise agreed upon with the Hosting AIESEC entity or OP;
16. To inform him/herself about all information related to specific legal policies, life conditions, safety, and cultural norms in the hosting country in order to be aware of any potential risk in the country or local area, both by asking the hosting entity as well as through independent research. The EP is the only responsible for assuming those risks, and shall not sue AIESEC or OP for any damage or prejudice caused by an event related to those risks, and shall not break its Approval or end an exchange without accrued financial penalties.
B. From arrival in HE until completion of Exchange Product
1. The EP must have sufficient funds to incur all expenses related to transportation to and from the country or territory.
2. The EP must have sufficient funds to cover
For GT: all living expenses for the first four weeks of the exchange. This period can be prolonged in case first salary is received after more than four weeks of exchange provided this information is outlined in the OP.
For GV and GE: all living expenses for the entire period of the exchange if he/she is not receiving any monetary compensation from the OP as outlined on the OP form.
3. The EP must officially register with the home embassy in the host country if their home country requires;
4. The EP must behave in accordance to cultural, religious, ethical norms, national or local law and other policies that exist in the country or territory of exchange;
5. Must inform SE and HE about his/her departure at least two (2) weeks about his/her travel details;
6. The EP must take a completion survey to assess the exchange product at the end of experience.