1. To have a login created for the OP (Organisation and Branch) in opportunities.aiesec.org
2. To have the whole process of pre-screening candidates conducted for the OP.
3. To put OP form on “Draft” status if the exchange product has become temporary unavailable, or if the particular organisation cannot participate in an AIESEC Exchange product due to reasons stated in Compendium.
4. To constantly (once a week) inform applicant about the progress of his application if he/she was shortlisted. Information should be sent to applicant either by OP manager or by Global coordinator.
5. The HE must comply with Exchange Standards in Global Compendium;
5.1. Relevant Visa and labour law information.
5.2. EP key contact information (2 minimum point of contacts with the LC).
5.3. Accommodation, LC and MC office address.
5.4. Information on local specific safety for the areas ofOP and accommodation location referring to the local authorities’ official statements.
5.5. Within two weeks (2) provide all necessary documentation including the written acceptance note/invitation required for application of visa/work permit for the EP.
6. Check the EP’s safety status at least once in a week until he/she departs from the country/territory with the same visa status provided by the HE, even after the Exchange Product duration has ended. If the EP decides to stay in the country/territory longer with his/her own coordination of the visa or residential status, AIESEC is no longer responsible for his/her safety status.
7. To have an individual responsible person (preferably OP manager) for providing overall services to the EP throughout the exchange duration. They must facilitate the EP’s reception and orientation during the first month of the exchange, unless otherwise specifically assigned;
8. To have an access to platform (e.g. forum, mail group, phone number etc.) for the EP to be able to communicate with the hosting entity members during the whole period of exchange.
9. Provide support on registration with relevant local authorities within the timelines mentioned by the country's law. The hosting LC shall communicate (including information on country page) the registration timelines and requirement to the sending LC and the EP as soon as the EP is selected.
10. Assistance to open a bank account if necessary and assistance in converting money to the local currency on EP’s request.
11. Provide information about location and guidance for use of general services such as medical systems, use of emergency services, public transport, groceries and any other information that would be necessary to allow the EP to successfully complete their exchange.
12. Provide assistance in obtaining essential service as electricity, water, gas, heating if required and provide a communication platform in case any inconveniences with these services take place.
13. Provide assistance in dealing with housing agreements and landlords if required by EP.
13.1. Setting expectations with the EP’s supervisor regarding expectations of the exchange job role, unless it is stated in OP already.
13.2. Inform all the stakeholders involved regarding the complaint and termination procedures (Section 3.4), integration plans for EP and frequency of communication/evaluation between the OP and the AIESEC.
13.3. Ensure the EP receives performance-related feedback from the organisation on a regular basis throughout the exchange.
13.4. Provide information about local cultural norms, including those related to dressing, greeting, traditions and law policies
13.5. Provide introduction to the local AIESEC members, the LC reality and culture.
13.6. Provide opportunities for the EP to become involved in AIESEC activities related to their interests and goals if EP is interested.
2. To have the whole process of pre-screening candidates conducted for the OP.
3. To put OP form on “Draft” status if the exchange product has become temporary unavailable, or if the particular organisation cannot participate in an AIESEC Exchange product due to reasons stated in Compendium.
4. To constantly (once a week) inform applicant about the progress of his application if he/she was shortlisted. Information should be sent to applicant either by OP manager or by Global coordinator.
5. The HE must comply with Exchange Standards in Global Compendium;
5.1. Relevant Visa and labour law information.
5.2. EP key contact information (2 minimum point of contacts with the LC).
5.3. Accommodation, LC and MC office address.
5.4. Information on local specific safety for the areas ofOP and accommodation location referring to the local authorities’ official statements.
5.5. Within two weeks (2) provide all necessary documentation including the written acceptance note/invitation required for application of visa/work permit for the EP.
6. Check the EP’s safety status at least once in a week until he/she departs from the country/territory with the same visa status provided by the HE, even after the Exchange Product duration has ended. If the EP decides to stay in the country/territory longer with his/her own coordination of the visa or residential status, AIESEC is no longer responsible for his/her safety status.
7. To have an individual responsible person (preferably OP manager) for providing overall services to the EP throughout the exchange duration. They must facilitate the EP’s reception and orientation during the first month of the exchange, unless otherwise specifically assigned;
8. To have an access to platform (e.g. forum, mail group, phone number etc.) for the EP to be able to communicate with the hosting entity members during the whole period of exchange.
9. Provide support on registration with relevant local authorities within the timelines mentioned by the country's law. The hosting LC shall communicate (including information on country page) the registration timelines and requirement to the sending LC and the EP as soon as the EP is selected.
10. Assistance to open a bank account if necessary and assistance in converting money to the local currency on EP’s request.
11. Provide information about location and guidance for use of general services such as medical systems, use of emergency services, public transport, groceries and any other information that would be necessary to allow the EP to successfully complete their exchange.
12. Provide assistance in obtaining essential service as electricity, water, gas, heating if required and provide a communication platform in case any inconveniences with these services take place.
13. Provide assistance in dealing with housing agreements and landlords if required by EP.
13.1. Setting expectations with the EP’s supervisor regarding expectations of the exchange job role, unless it is stated in OP already.
13.2. Inform all the stakeholders involved regarding the complaint and termination procedures (Section 3.4), integration plans for EP and frequency of communication/evaluation between the OP and the AIESEC.
13.3. Ensure the EP receives performance-related feedback from the organisation on a regular basis throughout the exchange.
13.4. Provide information about local cultural norms, including those related to dressing, greeting, traditions and law policies
13.5. Provide introduction to the local AIESEC members, the LC reality and culture.
13.6. Provide opportunities for the EP to become involved in AIESEC activities related to their interests and goals if EP is interested.