No financial penalties can be claimed by any party under the circumstances stated in policies:
1. The EP has an emergency in his/her family (Proof required). After breaking a realization due to family emergency the EP is not allowed to put an EP form on “Open” or open new EP form on opportunities.aiesec.org for the next 6 weeks.
2. The EP becomes ill and the situation can be dangerous for his/her health (Proof required);
3. The EP is in danger due to the area where he/she works being formally declared in emergency due to war, natural disasters, people revolution, and terrorism attacks)
A. The EP has the right to Break realisation if one of the following situations applies:
1. The EP becomes ill and the situation can be dangerous for his/her health (Proof required);
2. The EP is in danger due to the area where he/she works being formally declared in emergency due to war, natural disasters, people revolution, and terrorism attacks;
3. The EP does not have an official working/living permit in the country of exchange upon arrival unless other legal options have been agreed upon;
4. The exchange job is different to the description the AN form refers to and was not agreed upon by the EP, where the change affects the nature/purpose of the job, or puts the EP in financially or physically disadvantaged state. The EP is expected to try to resolve the issue first with the OP and hosting entity; (The EP is responsible for their own travel expenses).
Under the circumstance stated in policy:
1. The EP has an emergency in his/her family (Proof required). After breaking a realization due to family emergency the EP is not allowed to put an EP form on “Open” or open new EP form on opportunities.aiesec.org for the next 6 weeks.
2. The EP is discriminated against race, colour, gender, sexual orientation, creed, religion, national, ethnic or social origin, or age at his/her workplace
3. The EP has not received all necessary documents required for application for visa/work permit from the hosting LC (including invitation) within two (2) weeks, which has resulted in the EP not being able to commence with the exchange; or the EP was not informed of the timeline for provision of any required documents;
4. Compensatory act can be claimed by a party depending on which party has fulfilled the responsibilities stated in section:
4.1. After providing the passport details, receive, within two (2) weeks, all the necessary documentation from the hosting AIESEC entity (including the written acceptance note/invitation) required for application for a visa/work permit;
4.2. To update the hosting entity about his/her passport application within one (1) weeks of an Approval in cases where an application for a passport has been initiated with the government officials upon acceptance, unless otherwise agreed-upon with the hosting AIESEC entity or organisation. An EP Acceptance Note may be deemed invalid if this standard is not met;
4.3. To review the visa/work permit regulations for the host country prior to the purchase of a ticket to travel to the country (air/sea/land transportation);
4.4. To submit the visa application within a period up to two (2) weeks after getting all the documents mentioned in OP form HE must provide information of this policy unless an alternative timeline was agreed-upon with the sending AIESEC entity or the OP. The EP has to keep in touch with hosting AIESEC entity and provide regular updates;
4.5. To cover visa costs, unless otherwise agreed upon with the Hosting AIESEC entity or OP;
4.6. To inform him/herself about all information related to specific legal policies, life conditions, safety, and cultural norms in the hosting country in order to be aware of any potential risk in the country or local area, both by asking the hosting entity as well as through independent research. The EP is the only responsible for assuming those risks, and shall not sue AIESEC or OP for any damage or prejudice caused by an event related to those risks, and shall not break its Approval or end an exchange without accrued financial penalties.
Under the circumstances stated in policies:
1. The EP is sexually harassed at their work place or by AIESEC members;
2. The organization does not provide the basic work conditions or any main benefit offered to the EP that the OP form refers to and the EP did not agree to the abolition. The basic work conditions or benefits referred above must be of a nature that their abolition reasonably makes impossible or too difficult the EP’s job or living conditions in order for a broken Approval to be validated. The EP is expected to make certain preliminary steps to resolve the issue, including contacting the hosting entity and actively participating in negotiations with the organization to resolve any issues;
3. The OP does not pay corresponding salary to the EP for two consecutive months. The EP may still claim accrued salary from the OP and hosting entity in case of a broken realization.
4. The organization is within the labor laws of the host country to end the exchange early.
5. The hosting entity must provide then a new exchange in the same country/territory.
5.1. For GT within 1 month. This period may be extended upon written mutual consent.
5.2. For GV and GE: within 2 weeks. This period may be extended upon written mutual consent.
6. Either a suitable exchange cannot be found, or if the immigration/ labor law of the hosting country/territory does not allow the EP to stay in the country or to change workplace, then the EP has the right to have compensated by the OP or the hosting entity the full travel expenses to and from the hosting entity and other expenses caused by the violation of the relevant policies. Hosting entity can charge the compensation from the OP.
7. EP and hosting entity should consider that if a minimum of three exchanges corresponding to the specifications of the EP form are presented within the period of two week for GV and the EP rejects all of these, then the hosting entity is under no further obligation to the EP.
B. Compensation for OP
1. No financial penalties can be claimed by any party under the circumstances stated in policies:
1.1. The EP becomes ill and the situation can be dangerous for his/her health (Proof required);
1.2. The EP is in danger due to the area where he/she works being formally declared in emergency due to war, natural disasters, people revolution, and terrorism attacks;
1.3. The EP does not have an official working/living permit in the country of exchange upon arrival unless other legal options have been agreed upon;
1.4. The exchange job is different to the description the OP form refers to and was not agreed upon by the EP, where the chambers agee affects the nature/purpose of the job, or puts the EP in financially or physically disadvantaged state. The EP is expected to try to resolve the issue first with the OP and hosting entity;
1.5. In the case where the standard under policy 3.5.7.6.5; (to view the visa ) is met by the EP but a delay was caused by third party and this delay fundamentally changes the conditions of the exchange (Proof required).;
1.6. The EP has an emergency in his/her family (Proof required). After breaking an Approval due to family emergency the EP is not allowed to put an EP form on “Open“ or raise new EP form on opportunities.aiesec.org for the next 6 weeks;
1.7. The EP becomes ill and the situation can be dangerous for his/her health (Proof required);
1.8. The EP may be put in danger due to the area where he/she works being formally declared in emergency due to war, natural disasters, people revolution, and terrorism attacks;
2. Request a new EP to replace the original EP, in all circumstances stated below:
2.1. The EP has an emergency in his/her family (Proof required). After breaking a realization due to family emergency the EP is not allowed to put an EP form on “Open” or open new EP form on opportunities.aiesec.org for the next 6 weeks.
2.2. The EP becomes ill and the situation can be dangerous for his/her health (Proof required);
6.3. The Sending AIESEC entity is then responsible to find a suitable EP within 2 months. This period may be extended upon mutual written agreement between the OP and the sending AIESEC entity. The sending AIESEC entity must submit a minimum of 3 suitable candidates that reasonably fulfil the criteria of the OP form. If the OP rejects the candidates, the sending AIESEC entity is under no further obligation to the organisation. If no suitable EPs can be found within the timeframe, the EP or the sending entity may be asked to pay up to full amount of the Exchange Product fee (OP fee) paid by the OP or other expenses incurred on the EP by the OP. The amount can be scrutinized or considered for reimbursement during complaint procedures. Compensation shall only be paid upon the request of the organisation.
1. The EP has an emergency in his/her family (Proof required). After breaking a realization due to family emergency the EP is not allowed to put an EP form on “Open” or open new EP form on opportunities.aiesec.org for the next 6 weeks.
2. The EP becomes ill and the situation can be dangerous for his/her health (Proof required);
3. The EP is in danger due to the area where he/she works being formally declared in emergency due to war, natural disasters, people revolution, and terrorism attacks)
A. The EP has the right to Break realisation if one of the following situations applies:
1. The EP becomes ill and the situation can be dangerous for his/her health (Proof required);
2. The EP is in danger due to the area where he/she works being formally declared in emergency due to war, natural disasters, people revolution, and terrorism attacks;
3. The EP does not have an official working/living permit in the country of exchange upon arrival unless other legal options have been agreed upon;
4. The exchange job is different to the description the AN form refers to and was not agreed upon by the EP, where the change affects the nature/purpose of the job, or puts the EP in financially or physically disadvantaged state. The EP is expected to try to resolve the issue first with the OP and hosting entity; (The EP is responsible for their own travel expenses).
Under the circumstance stated in policy:
1. The EP has an emergency in his/her family (Proof required). After breaking a realization due to family emergency the EP is not allowed to put an EP form on “Open” or open new EP form on opportunities.aiesec.org for the next 6 weeks.
2. The EP is discriminated against race, colour, gender, sexual orientation, creed, religion, national, ethnic or social origin, or age at his/her workplace
3. The EP has not received all necessary documents required for application for visa/work permit from the hosting LC (including invitation) within two (2) weeks, which has resulted in the EP not being able to commence with the exchange; or the EP was not informed of the timeline for provision of any required documents;
4. Compensatory act can be claimed by a party depending on which party has fulfilled the responsibilities stated in section:
4.1. After providing the passport details, receive, within two (2) weeks, all the necessary documentation from the hosting AIESEC entity (including the written acceptance note/invitation) required for application for a visa/work permit;
4.2. To update the hosting entity about his/her passport application within one (1) weeks of an Approval in cases where an application for a passport has been initiated with the government officials upon acceptance, unless otherwise agreed-upon with the hosting AIESEC entity or organisation. An EP Acceptance Note may be deemed invalid if this standard is not met;
4.3. To review the visa/work permit regulations for the host country prior to the purchase of a ticket to travel to the country (air/sea/land transportation);
4.4. To submit the visa application within a period up to two (2) weeks after getting all the documents mentioned in OP form HE must provide information of this policy unless an alternative timeline was agreed-upon with the sending AIESEC entity or the OP. The EP has to keep in touch with hosting AIESEC entity and provide regular updates;
4.5. To cover visa costs, unless otherwise agreed upon with the Hosting AIESEC entity or OP;
4.6. To inform him/herself about all information related to specific legal policies, life conditions, safety, and cultural norms in the hosting country in order to be aware of any potential risk in the country or local area, both by asking the hosting entity as well as through independent research. The EP is the only responsible for assuming those risks, and shall not sue AIESEC or OP for any damage or prejudice caused by an event related to those risks, and shall not break its Approval or end an exchange without accrued financial penalties.
Under the circumstances stated in policies:
1. The EP is sexually harassed at their work place or by AIESEC members;
2. The organization does not provide the basic work conditions or any main benefit offered to the EP that the OP form refers to and the EP did not agree to the abolition. The basic work conditions or benefits referred above must be of a nature that their abolition reasonably makes impossible or too difficult the EP’s job or living conditions in order for a broken Approval to be validated. The EP is expected to make certain preliminary steps to resolve the issue, including contacting the hosting entity and actively participating in negotiations with the organization to resolve any issues;
3. The OP does not pay corresponding salary to the EP for two consecutive months. The EP may still claim accrued salary from the OP and hosting entity in case of a broken realization.
4. The organization is within the labor laws of the host country to end the exchange early.
5. The hosting entity must provide then a new exchange in the same country/territory.
5.1. For GT within 1 month. This period may be extended upon written mutual consent.
5.2. For GV and GE: within 2 weeks. This period may be extended upon written mutual consent.
6. Either a suitable exchange cannot be found, or if the immigration/ labor law of the hosting country/territory does not allow the EP to stay in the country or to change workplace, then the EP has the right to have compensated by the OP or the hosting entity the full travel expenses to and from the hosting entity and other expenses caused by the violation of the relevant policies. Hosting entity can charge the compensation from the OP.
7. EP and hosting entity should consider that if a minimum of three exchanges corresponding to the specifications of the EP form are presented within the period of two week for GV and the EP rejects all of these, then the hosting entity is under no further obligation to the EP.
B. Compensation for OP
1. No financial penalties can be claimed by any party under the circumstances stated in policies:
1.1. The EP becomes ill and the situation can be dangerous for his/her health (Proof required);
1.2. The EP is in danger due to the area where he/she works being formally declared in emergency due to war, natural disasters, people revolution, and terrorism attacks;
1.3. The EP does not have an official working/living permit in the country of exchange upon arrival unless other legal options have been agreed upon;
1.4. The exchange job is different to the description the OP form refers to and was not agreed upon by the EP, where the chambers agee affects the nature/purpose of the job, or puts the EP in financially or physically disadvantaged state. The EP is expected to try to resolve the issue first with the OP and hosting entity;
1.5. In the case where the standard under policy 3.5.7.6.5; (to view the visa ) is met by the EP but a delay was caused by third party and this delay fundamentally changes the conditions of the exchange (Proof required).;
1.6. The EP has an emergency in his/her family (Proof required). After breaking an Approval due to family emergency the EP is not allowed to put an EP form on “Open“ or raise new EP form on opportunities.aiesec.org for the next 6 weeks;
1.7. The EP becomes ill and the situation can be dangerous for his/her health (Proof required);
1.8. The EP may be put in danger due to the area where he/she works being formally declared in emergency due to war, natural disasters, people revolution, and terrorism attacks;
2. Request a new EP to replace the original EP, in all circumstances stated below:
2.1. The EP has an emergency in his/her family (Proof required). After breaking a realization due to family emergency the EP is not allowed to put an EP form on “Open” or open new EP form on opportunities.aiesec.org for the next 6 weeks.
2.2. The EP becomes ill and the situation can be dangerous for his/her health (Proof required);
6.3. The Sending AIESEC entity is then responsible to find a suitable EP within 2 months. This period may be extended upon mutual written agreement between the OP and the sending AIESEC entity. The sending AIESEC entity must submit a minimum of 3 suitable candidates that reasonably fulfil the criteria of the OP form. If the OP rejects the candidates, the sending AIESEC entity is under no further obligation to the organisation. If no suitable EPs can be found within the timeframe, the EP or the sending entity may be asked to pay up to full amount of the Exchange Product fee (OP fee) paid by the OP or other expenses incurred on the EP by the OP. The amount can be scrutinized or considered for reimbursement during complaint procedures. Compensation shall only be paid upon the request of the organisation.